AGENDA

July 28, 2010 @ 6:00pm

Crosswoods Oaks – 6650 Crosswoods Circle, Citrus Heights, Ca 95621

I.             PRELIMINARY:

1. Call to Order — Establishment of Quorum
2. Roll Call
3. Members Forum – limited to 3 minutes per owner.

II.           CONSENT CALENDAR:

1. Sloped Roof Contracts:
   1. #5464 for 7008 San Felipe Ct.
   2. Flat Roof Contracts:
      1. #5454 for 6912 Toluca Ln.
   3. RV Lot Security Alarm System
   4. RV Lot Security Camera System
   5. Scaffolding
   6. Pool Area Chairs
   7. Landscape Applications: #1410-1414

III.          APPROVAL OF MINUTES: 

                     1.         Approval of Meeting Minutes:  

• Board of Directors: June 23, 2010 Regular Session
• Board of Directors:  June 29, 2010 Special Session
• Architectural Control Committee:  None
• Finance Committee:  June 16, 2010
• Landscape Committee: June 8, 2010
• Pool Committee: June 8, 2010

III.          REPORTS:

1. Treasurer’s Report/ June Financials
2. Committee Reports

IV.          OLD BUSINESS: DISCUSSION/ACTION

1. Action Items
2. Work Order Update
3. Selection of Collection Firm
4. Deterding Fence Repairs Update

V.           NEW BUSINESS: DISCUSSION/ACTION

1. RV Lot Paving
2. Annual Meeting Date
3. Annual Night Out Date Selection
4. Employee Benefit Revisions
5. Employee Dental Insurance Benefit Revisions

1. Pool Area Signs/ No Smoking
2. Backflow/ Irrigation Devices
3. Manager’s Report  

 Re:  Special Assessment

 Dear Crosswoods Homeowner(s):

 On June 23, 2010, at the regularly scheduled board meeting, the Board of Directors approved a special assessment of $300.00 per unit.  This special assessment is necessary in order to fund materials and labor for the extensive siding and irrigation repairs to be performed during the 2010 fiscal year.

 This special assessment will be due on August 1, 2010 and late as of August 16^th.  If you pay your dues by check, the assessment can by paid in a lump sum, or in three (3) equal payments of $100.00 on August 1^st, September 1^st and October 1^st.   Payments received after the 16^th will incur a 10% late fee.

 If you pay your dues via automatic checking withdrawal with First Bank the $300.00 special assessment will automatically be deducted from your account in August.  If you wish to cancel the one-time automatic deduction of the special assessment, you must notify the office in writing, no later than July 15, 2010.  You must then pay the special assessment via check in three (3) monthly payments of $100 due on August 1^st, September 1^st and October 1^st, subject to the same late fees. 

 Note: Cancellation of the automatic withdrawal of the special assessment will NOT affect the automatic deduction of your regular monthly dues.   

Copy of the board resolution was mailed to each Owner.

 Sincerely,

 Alan Leach, President

AGENDA

June 23, 2010 @ 6:00pm

Crosswoods Oaks – 6650 Crosswoods Circle, Citrus Heights, Ca 95621

I.             PRELIMINARY:

1. Call to Order — Establishment of Quorum
2. Roll Call
3. Members Forum – limited to 3 minutes per owner.

II.           CONSENT CALENDAR:

1. Flat Roof Maintenance Contracts:
   1. 5450 & 5451
   2. Flat Roof Contracts: 5439-5449
   3. Underground Water Leak Detector
   4. Landscape Applications:
      1. 1406, 1408 & 1409

III.          APPROVAL OF MINUTES: 

                     1.         Approval of Meeting Minutes:  

• Board of Directors: May 26, 2010 Regular Session
• Architectural Control Committee:  May 4, 2010
• Finance Committee:  May 19, 2010
• Landscape Committee: May 11, 2010
• Pool Committee: May 11, 2010

III.          REPORTS:

1. Treasurer’s Report/ May Financials
2. Committee Reports
   1. None

IV.          OLD BUSINESS: DISCUSSION/ACTION

1. Action Items
2. Work Order Update
3. Drug Policy

1. Siding Update
2. Deck Update
3. Employee Health Benefits

V.           NEW BUSINESS: DISCUSSION/ACTION

1. Selection of Collection Agency
2. Employee Cell Phone Allowance
3. Underground Detection Device
   1. Electrical Wiring

1. GM Search Committee Update
2. Revision to Reserve Funding Categories
3. Deterding Bordering Fence Repairs
4. Manager’s Report  

 VI.           ADJOURN TO EXECUTIVE SESSION:

                  Executive Session 

1.             Approval of Minutes

                                                                                             i.      May 26, 2010 Executive Session

                                                                                            ii.      June 9, 2010 Executive Session

AGENDA

May 26, 2010 @ 6:00pm

Crosswoods Oaks – 6650 Crosswoods Circle, Citrus Heights, Ca 95621

I. PRELIMINARY:

1. Call to Order — Establishment of Quorum

2. Roll Call

3. Members Forum – limited to 3 minutes per owner.

II. CONSENT CALENDAR:

1. Gutter Contract #5405 & #5410

2. Revised Computer Upgrade

3. Pool Contracts:

a. Retreat Pool Pump and Filter

b. San Jacinto Pool Pump

c. Pool light at Office Pool

4. Landscape Applications: 1398, 1401, 1402 & 1403

III. APPROVAL OF MINUTES:

1. Approval of Meeting Minutes:

•  Board of Directors: April 21, 2010 Special Session- Joint meeting with F&I
•  Board of Directors: April 28, 2010 Regular Session
•  Board of Directors: May 10, 2010 Emergency Session
•  Architectural Control Committee: April 6, 2010
•  Finance Committee: April 21, 2010
•  Landscape Committee: April 13, 2010
•  Pool Committee: April 13, 2010

III. REPORTS:

1. Treasurer’s Report/ April Financials

2. Committee Reports

•  Landscape Applications Report – May 11, 2010 (see consent calendar)
•  Pool Committee Memo – May 11, 2010 (see consent calendar)

IV. OLD BUSINESS: DISCUSSION/ACTION

1. Action Items

2. Work Order & Project Update

V. NEW BUSINESS: DISCUSSION/ACTION

1. Standard of Care for Decks

2. Drug Testing Policy

3. Rental Application/ Intent to Rent

4. Repayment Plan (Mgr. Authorization)

5. Manager’s Report

VI. ADJOURN TO EXECUTIVE SESSION:

Executive Session

1. Approval of Minutes

i. April 28, 2010 Executive Session

2. Personnel

i. Work Hours/ Off Duty Employment

Where: Crosswood Oaks - 6650 Crosswoods Circle

When:  Wednesday, May 26, 2010 @ 6pm

 Why attend a Board Meeting?

• Stay current and informed about what’s happening within the Crosswoods Community
• Voice your ideas
• Meet the Directors and Staff who maintain Crosswoods
• Learn about opportunities to contribute or volunteer within the Community

Refuse Bin, provided by Allied Waste, will arrive on Wednesday, May 19th and will be picked up on Friday May 21st.   It will be dropped off at San Altos Circle (same as previous years).

Please do not leave any items outside of the bin.  Do not dump any hazardous material.  See the following link for a list of acceptable and unacceptable items.  http://www.ci.citrus-heights.ca.us/docs/citrus_heights_cg_by_page_2009-cleanups.pdf